ARKANSAS STATE ENVIROTHON COMMITTEE BY-LAWS

ARTICLE I
NAME
The name of this organization shall be the Arkansas State Envirothon Committee. The Term State Committee or the Committee when used hereinafter shall be defined to mean The Arkansas State Envirothon Committee.

ARTICLE II
MISSION STATEMENT
The goal of the Arkansas State Envirothon Committee shall be to encourage cooperative education of environmental sciences for high school students through broad-based scientific competition.

ARTICLE III
Envirothon
The committee has the authority to initiate, interpret, and sponsor Envirothon policies and projects.

ARTICLE IV
Committee Members
Section 1. Membership on the committee will be extended to all Natural Resources agencies.
Section 2. Membership on the committee will be extended to individuals representing State Educational Institutions.
Section 3. An invitation is to be extended to all contributing sponsors to send a representative to be a member of the committee.
Section 4. Membership on the committee may be extended to others at the discretion of the State Committee.

ARTICLE V
Officers
Section 1. Officers of the Arkansas State Envirothon Committee shall consist of a President, a 1st Vice-President, a 2nd Vice-President, a Secretary, and a Treasurer.
Section 2. If an officer's term cannot be fulfilled, the State Committee will appoint a replacement.
Section 3. Length of office
         A. The length of office shall be two years unless otherwise stated.
Section 4. Nominations
         A. Nominations for officers may be from the floor during the August Business Meeting.
         B. Nominations for officers may be made prior to the August Business meeting by sending a letter to the President and/or the Committee stating office nominees.
         C. An individual may nominate him or herself by stating the office desired in a correspondence to the Committee President.
Section 5. Election of Officers
         A. The election of officers shall be held during the August Business Meeting.
         B. The officers shall be elected by majority vote of the Committee members in attendance at said meeting.
Section 6. Duties of Officers
         A. President
             a. The President shall be the executive head of the Arkansas State Envirothon Committee.
             b. The President, if present, shall preside over all meetings.
             c. Meetings of the Committee shall be scheduled by the President or by the President's designee.
             d. The President may call special meetings or appoint special committees as needed.
             e. The President shall appoint a committee to provide for an Annual Audit of all monies.
             f. The President shall select the site, time, and date of the State Envirothon.
             g. The President shall be a voting representative that will attend the Envirothon meetings.
          B. 1st Vice-President.
             a. The 1st Vice-President shall preside at all meetings when the President is absent.
             b. The 1st Vice-President shall represent the President when so designated.
             c. The 1st Vice-President will oversee all committees and coordinate all committee reports.
             d. The 1st Vice-President will be a voting representative that will attend the Envirothon meetings. This officer will automatically assume the Presidency at the end of the Presidents term.
         C. 2nd Vice-President.
             a. The 2nd Vice-President shall supervise and coordinate the testing committee, testing materials, and dissemination of testing materials.
             b. The 2nd Vice-President shall provide continuity on the Envirothon Committee and may attend the Envirothon meetings. This officer shall be a non-voting member of the National Committee.
         D. Secretary.
             a. The Secretary shall take all minutes of all proceedings of the Committee.
             b. The Secretary shall make all minutes available to the Committee members within 30 days of said proceedings and shall handle all correspondence for the Committee.
         E. Treasurer.
             a. The Treasurer shall collect all funds of the State Committee.
             b. The Treasurer and the President, or the President's designee will disperse all funds of the Committee.
             c. The Treasurer shall be responsible for maintaining accurate, up-to-date financial records.
             d. The Treasurer will keep the President and the Committee members informed of the current financial status of the Committee.
             e. The Treasurer will provide all financial records upon request from the Annual Audit committee.
             f. The Treasurer will give the annual financial report during the August Business Meeting after said audit.
Section 7. Removal from office
         A. Any officer may be removed from office by a majority vote of the State Committee members.

ARTICLE VI
MEETINGS OF STATE COMMITTEE
Section 1. The President as needed shall schedule regular meetings of the Committee.
Section 2. The Annual Reports and election of officers will be
        Conducted during the August Business Meeting Following the Envirothon Competition.
     A. The election of officers will be BI-Annually at the Annual Business Meeting.
Section 3. The President shall select the site, date, and time of the Committee meetings.
Section 4. All members of the Committee must be notified 10 working days in advance of a scheduled meeting.
Section 5. Members present at a Committee meeting will constitute a quorum.

ARTICLE VII
FINANCES
Section 1. Financial Management
    A. All funds shall, in so far as possible, be held in an interest-bearing account.
    B. The Committee finances shall be accessible by the President and the Treasurer or the President's designee.
    C. All payments will require an approved invoice, bill, or receipt.
    D. Funds may be advanced to designated members with the approval of the State Committee.

Section 2. Sponsorships or Grants
    A. The President, the President's designee, or the Committee may seek sponsorships or grants to secure funding for the adequate development and operation of the State Envirothon.

ARTICLE VIII
PARLIAMENTARY AUTHORITY
The rules contained in the current edition of ROBERT'S RULES OF ORDER NEWLY REVISED govern the Committee in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Committee may adopt.

These Arkansas State Envirothon Committee bylaws Amendments may be amended into the Bylaws by a two-thirds vote of the members in attendance.